How Weever Process Enables Audit Readiness (Audit Trails, Activity History & PDF Output)
Audit Readiness in the Weever platform is designed to meet the rigorous standards of global regulatory bodies such as the FDA, CFIA, and EU Annex.
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Key Takeaways
- Audit Readiness in the Weever platform is designed to meet the rigorous standards of global regulatory bodies such as the FDA, CFIA, and EU Annex.
- The system ensures data integrity by utilizing electronic signatures to lock form fields, preventing unauthorized modifications.
- When corrections are necessary, the platform allows for a controlled "unlock-edit-lock" workflow restricted to administrators.
- Every interaction within a process—from the initial entry to administrative overrides—is meticulously documented in a comprehensive audit trail.
- This data is accessible in real-time through an activity tracker or can be exported as a professional PDF Process Report Packages.
- Process Report Packages provide deep visibility, including a summary of all included forms, a chronological activity history (identifying the user, action, and timestamp), and field-level interaction details.
- Each page of the Process Report Package is tagged with critical metadata, including a unique process ID and current status, ensuring that every record is traceable and verifiable for third-party auditors
"How-To" Guide: Managing Audit Trails and Reports
Viewing Field Interaction Details
- Navigate to a completed or in-progress process.
- Locate a field that has been locked by a signature.
- Click the plus symbol (+) located beside the locked field.
- Review the expanded history to see the original value, who changed it, and the time the interaction occurred.
Correcting Locked Information
- Identify a record that requires a correction (ensure you have Administrator privileges).
- Select the option to unlock the specific fields.
- Perform the necessary data changes.
- Re-lock the form to maintain data integrity.
- The system will automatically record this entire sequence in the audit trail.
Generating a Compliance PDF Package
- Find the desired record in Process Reports.
- Select the option to download the PDF package.
- Review the package to ensure it includes:
- Summary Report: A list of all forms in the process.
- Activity History: A "who, what, and when" log of all task activities.
- Field Interactions: A granular look at every change made to every field