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How Weever Process Enables Audit Readiness (Audit Trails, Activity History & PDF Output)

Audit Readiness in the Weever platform is designed to meet the rigorous standards of global regulatory bodies such as the FDA, CFIA, and EU Annex.

 

Key Takeaways

    • Audit Readiness in the Weever platform is designed to meet the rigorous standards of global regulatory bodies such as the FDA, CFIA, and EU Annex.
    • The system ensures data integrity by utilizing electronic signatures to lock form fields, preventing unauthorized modifications.
    • When corrections are necessary, the platform allows for a controlled "unlock-edit-lock" workflow restricted to administrators.
    • Every interaction within a process—from the initial entry to administrative overrides—is meticulously documented in a comprehensive audit trail.
    • This data is accessible in real-time through an activity tracker or can be exported as a professional PDF Process Report Packages.
    • Process Report Packages provide deep visibility, including a summary of all included forms, a chronological activity history (identifying the user, action, and timestamp), and field-level interaction details.
    • Each page of the Process Report Package is tagged with critical metadata, including a unique process ID and current status, ensuring that every record is traceable and verifiable for third-party auditors

     

    "How-To" Guide: Managing Audit Trails and Reports

    Viewing Field Interaction Details
    1. Navigate to a completed or in-progress process.
    2. Locate a field that has been locked by a signature.
    3. Click the plus symbol (+) located beside the locked field.
    4. Review the expanded history to see the original value, who changed it, and the time the interaction occurred.
    Correcting Locked Information
    1. Identify a record that requires a correction (ensure you have Administrator privileges).
    2. Select the option to unlock the specific fields.
    3. Perform the necessary data changes.
    4. Re-lock the form to maintain data integrity.
    5. The system will automatically record this entire sequence in the audit trail.
    Generating a Compliance PDF Package
    1. Find the desired record in Process Reports.
    2. Select the option to download the PDF package.
    3. Review the package to ensure it includes:
      • Summary Report: A list of all forms in the process.
      • Activity History: A "who, what, and when" log of all task activities.
      • Field Interactions: A granular look at every change made to every field